19 Myths about Digital Punch Clocks 2021
We’ve compiled a list of the most common myths surrounding digital punch clocks in 2021, this far we’ve highlighted the 19 we feel are most relevant to you as a small business.
1. People will abuse the app and clock in when they’re on the bus
This is the most common myth about digital punch clocks that we hear. And it’s completely without merit.
Today’s app based punch clocks have sophisticated ways of making sure that a user only clocks in where they’re supposed to. Either with GPS positioning, WiFi-locking or QR-code scanner onsite. For most businesses it’s actually more secure to use a digital punch clock that an old fashioned punch clocks that’s hung on the wall. Or just using pen & paper or excel to do the time reporting.
2. Employees will feel monitored
Another frequently asked question is regarding how employees feel when using a punch clock (digital or physical). And if employees will feel monitored or controlled – the answer is that employees might react differently, some will feel monitored, some will feel controlled, most won’t think about it and some will feel like it’s a blessing.
The good news is that you can have a large impact on how your employees will react when you introduce a digital punch clock. We’ve heard from hundreds of businesses that’s introduced a punch clock and around 5% didn’t succeed. They failed because they didn’t think about how the employees would react at all.
You need to explain to your employees why you’re implementing a punch clock. Here are some common reasons to introduce a digital punch clock:
- Simplify the payroll process
- Reduce manual admin work
- Increase efficiency for managers
- Introduce flexible working hours
- Make it easy for all to understand how their salary is calculated
- Equal opportunities for all when their time is calculated
- Guarantee that customers get the time they’ve ordered
- Gather data to predict future staff planning needs
3. Digital punch clocks are expensive
Another common misconception is that punch clocks and the systems surrounding them are expensive, and sure – there are expensive and complex solutions on the market, but that’s not what the usual small business needs.
There are even completely free digital punch clocks where the user can clock in and out and the administrator gets a report in excel or PDF of the total worked hours for a certain day, week or month.
If you’re a small business with 1-50 employees then you can get by on a free digital punch clock that summarizes working hours, vacation days, sick days and overtime. If you want to increase efficiancy and integrate the punch clock with scheduling software and a payroll integration – you’ll need to upgrade to a paid solution.
Usually these paid solutions cost between £2-4 per user and month – this investment usually has a ROI that’ll pay you back within just a few weeks because of the drastically lower admin work that is required from you.
4. GPS-positioning can be fooled
There are rumours being spread that punch clocks that’re using GPS-positioning can be fooled so that users can clock in when they’re not in the designated location. This rumours is partly true.
There are ways to fool a GPS-tracker on a telephone. For example on the planday app you can install an app from the Google Play Store which allows you to enter which location you want the planday app to recognize – and then you can clock in – from anywhere. But this is largely unknown and is a very small problem for most. And this is also only possible on Android devices.